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5 Ways To Improve Efficiency With Occupational Therapy Software

  • By Renato Parletta
  • June 21, 2022
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Occupational therapists see around eight patients per day, but allied health practices often do not have systems to help manage workflows. It can lead to many inefficiencies, so occupational therapy software is an essential tool.

Occupational therapy software offers an online platform to improve your allied health practice management. The software includes different features to benefit occupational therapists, with one of the main benefits being better efficiency for your practice.

No longer worry about patient dissatisfaction, human errors, miscommunication, and working overtime to complete documentation. Do you want to improve your practice efficiency? Here are five ways occupational therapy software can help. 

1. Documentation Software

Electronic patient records are not a routine part of healthcare, with percentages ranging from 3% in Europe to 35% in the US. Many allied health professionals still use paper notes. Or they store documentation on different systems, which makes it hard to keep track. 

Occupational therapy documentation software offers a solution. Streamline documentation management with software. Automate many processes and reduce time spent on data entry. 

It is an all-in-one platform where you can easily access and record patient notes. Store all the documentation you need, so professionals with access can view patient records. 

Some key features include:

  • Document approval
  • Digital eSignatures
  • Case note management
  • Automation of reporting
  • Document approval 
  • Effective plan management
  • Compliance 

You can also have peace of mind there will be no disruptions to practice care due to data loss. Occupational therapy software stores documentation securely, with features such as multi-factor authentication and encryption.

It means that if there is a data breach, the recovery time will be minimal, and the software will protect the data. You will stay compliant and be able to return to normal operations as fast as possible.  

2. Cloud-based Platforms

One of the best features of occupational therapy software is that many are cloud-based. Cloud-based software is the most efficient way to manage practice data. It is stored on remote servers, which frees up storage options and improves flexibility.

You can access cloud-based software from anywhere. All you need is your login details and software access. It means you can update patient notes on the go and access information when you need it. This helps improve patient care, record-keeping, and the use of your time. 

You do not need to worry about copying notes again when you are back in the office. Instead, you can update the documentation in real-time.

It also helps improve efficiency in other ways, as collaborations between allied healthcare professionals become easier. Everyone can be on the same page without you spending time relaying information over the phone. Instead, everyone can access the same platform to provide the most efficient patient care.

3. Occupational Therapy Billing Software 

Managing practice finances can be overwhelming. After all, inaccuracies lead to lost time and money. However, occupational therapy billing software helps automate processes, reducing human error and freeing up your time.

You can focus on providing the best care for your patients and ways to improve your practice with peace of mind that your finances are under control. Occupational therapy billing software includes:

  • Accurate claims processing
  • Sending bulk invoices 
  • Budget management 
  • Financial reporting 
  • Scheduling

Software is scalable and ensures efficient processing to maximize practice revenue. You can process patient payments without delay, and they will be able to understand their billing breakdown.

Scheduling features also help simplify billing. You do not have to worry about missing deadlines or spending time on data entry. The software provides automated billing to improve accuracy and billing efficiency. 

4. Appointment Scheduling

Appointment no-shows cost Australia over $8.2 million in inefficiencies and more than $26 million lost in productivity. However, reminding patients about appointments also uses up your valuable time.

The solution is to utilize allied health software features such as appointment scheduling. The software has innovative features, so scheduling becomes as efficient as possible. Features include:

  • One-way integration with other calendars
  • Automatic appointment reminders
  • Confirmation options
  • Update and add appointments from any mobile device 

You can send out an automatic email or SMS alert reminder. Reduce last-minute cancellations and no-shows. This saves your time, reduces labor costs, and helps patients get the care they need. 

You can also integrate the software with other calendars, such as Outlook. It helps keep appointments in one place, so there is less risk of errors such as overbooking. 

5. Efficiency Insights  

Key Performance Indicators (KPIs) are the perfect tool to become more efficient. KPIs help measures how effective an allied health organization is. You can measure your goals and see how well you are meeting them.

It can be challenging to find the time to measure practice data manually. Occupational therapy software is the solution. The software makes it easy to track insights and view reports.

It can be hard to get all employees on board with changes to allied health practices. However, these metrics are user-friendly, which helps everyone get on the same page and make decisions. You can also be more time efficient, which is essential for stakeholders when making critical decisions.

Software is also interactive, shareable, and streamlined. Before, reporting software was often separate from other software features. However, now you can invest in one platform that includes all features, including insights.

You have access to more accurate data and can identify areas of improvement in your practice. It means you can make the right decisions the first time, with all staff on board and supportive of decisions.

You will recognize potential risks and errors before they escalate, helping your practice run smoothly. 

The Best Occupational Therapy Software 

Now is the time to invest in occupational therapy software. The software helps you keep up with the changing allied health field and digitization of healthcare. Plus, it offers many benefits for you and your patients, including helping you provide the most efficient service.

However, not all occupational therapy software is the same. You want to pick a platform that incorporates all the features you need as an occupational therapist.

iinsight is here to help you with occupational therapy software to meet all your needs. Are you ready to improve your efficiency? Try our 14-day free trial to see how iinsight will benefit you!