What are the Key Elements of an Effective Occupational Health and Safety Management System?

Every organisation must commit to ensuring the health and safety of their workers, regardless of industry. If you are an employer, you must take every precaution to keep your workplace safe, including the use of a reliable occupational health and safety management system. But how can you find the best ones?

Here are some features to look out for in an effective occupational health and safety management system:

  • Cloud storage and access

These days, the ability to access data securely and in real-time is a necessity for large organisations. What you need is an OHS management system that is cloud-based, ensuring that you can store, access, and edit your files from any device. Cloud-based software is also more secure, consistently encrypting and backing up data to prevent fraud and theft.

  • Data management

Effective OHS management systems must allow you to keep things organised, providing a centralised repository of all your data to prevent loss of information. You should be able to customise folders, drag-and-drop emails and attachments, scan documents with just a few clicks. This way, your employees can save time and avoid risks such as double data entries and missing case files.

  • Tools for compliance

Non-compliance with occupational health and safety regulations can result in hefty fines or worse, the closure of your business. But keeping track of every employee, workplace hazard, and protective equipment is too much of a task for one person. OHS management systems must help automate your workflow with time-sensitive notifications, budget thresholds, and Key Performance Indicator (KPI) reports to keep track of your progress.

Occupational health and safety management systems are designed to maximise your OHS compliance and business productivity, helping you, as the employer, oversee incidents and observe work conditions. Without them, you won’t be able to track hazardous conditions in the workplace, which means you need to find the best possible program for the job!